Event Network Tips from the World Expo: Power Smarter, Seamless Events

Event Network Tips from the World Expo: Power Smarter, Seamless Events

World Expo 2025 in Osaka, Japan has officially kicked off this year, drawing worldwide attention. Reliable connectivity and strong cybersecurity aren’t just nice to have; they’re mission-critical.

So, how do you build a network that can handle tens of thousands of users, support seamless AR/VR experiences, and stay secure against cyber threats to keep events running smoothly?

Think high-density from the start

On the opening day, network overload caused ticket-checking delays. It’s a reminder that density planning isn’t optional.

Expo visitors aren’t just browsing websites; they’re paying digitally, visiting interactive booths, and using live translation. That adds up to massive WiFi bandwidth demand. Don’t wait for crowds to overwhelm your network. From ticket scanning to real-time navigation, your network could be overwhelmed with a surge of connections all at once. Plan ahead with access points that support high client density and smart load balancing. Deploying WiFi 7 access points with Multi-link operation (MLO) support to boost performance, reduce latency, and avoid interference, even during peak hours.

See how a real deployment handles similar demands

Empower dynamic events with seamless 5G connectivity

At Expo 2025, concepts like flying cars, immersive VR, and real-time robot demos showcase how seamless connectivity powers the future of events. Visitors enter a world where physical and digital merge, exploring next-gen mobility and lifelike virtual spaces, all powered by 5G.

With response times under 10 milliseconds—faster than the blink of an eye—and support for network slicing, 5G is becoming a go-to choice for event organizers. It enables tailored AR/VR experiences and reliable mobile POS systems across expansive venues. But its impact doesn’t stop there. 5G is increasingly adopted across various types of events to provide fast, reliable internet to hard-to-reach areas like outdoor booths and temporary stages. These plug-and-play devices, such as 5G routers and CPEs, connect to cellular networks, avoiding the need for complex wiring. At a recent large-scale street event, 5G ensured rapid setup, stable connections, and smooth payment processing, delivering reliable performance even under heavy network demand.

Here’s how 5G worked at the event

When crowds gather, so do cyber threats

Major events attract not only massive crowds but also cyberattacks. In 2018, the Pyeongchang Winter Olympics experienced system disruptions just before the opening ceremony, rendering websites inaccessible.

With public WiFi and countless connected devices, these events are a hacker’s playground. Basic security isn’t enough. Advanced solutions like AI-powered firewalls can block malicious traffic, manage access, and secure networks, even against deceptive links or impersonation attempts.

But that’s just the start. Enhancing security with a combination of on-site firewalls and cloud-based endpoint protection provides a multi-layered defense, ensuring that all devices, from staff laptops to volunteers’ smartphones, remain secure no matter where they connect.

Whether you’re hosting a trade show, concert, campus event, or sports game where crowds gather, the challenges of the World Expo still apply. By integrating high-density, secure, and future-ready network solutions, you can create seamless and smarter events anytime, anywhere.